Volunteer Opportunity: Event Preparation and Set-Up Volunteer
Wausau Museum of Contemporary Art (WMOCA)
Schedule: As Needed (Typically Weekdays & Daytime Hours)
Location: Historic Wausau Club Ballroom
Help Bring Special Events to Life
Do you enjoy working behind the scenes, creating beautiful spaces, and being part of a team?
WMOCA is seeking Event Set-Up Volunteers to help prepare our historic ballroom for weddings, galas, fundraisers, celebrations, and community events. This hands-on volunteer opportunity is perfect for individuals, families, student groups, service clubs, corporate volunteer teams, and anyone who enjoys seeing a space transformed for a special occasion.
Most set-up shifts take place during the day, usually one to three days before an event. Volunteers can sign up as their schedules allow.
What You'll Do
Event preparation involves many different tasks, and volunteers are never expected to do all of them. We are happy to work with your interests, abilities, and comfort level. Whether you'd like to spend a few hours ironing linens, polishing glassware, helping arrange tables and chairs, or decorating the space, every contribution makes a difference.
Depending on the event, volunteers may assist with:
Setting up tables and chairs
Arranging floor plans and event layouts
Setting tables with linens, place settings, and décor
Polishing glassware, silverware, and serving pieces
Ironing and preparing tablecloths and napkins
Decorating event spaces
Preparing welcome and registration areas
Assisting with event signage and displays
Organizing supplies and materials
Helping ensure the venue looks its best before guests arrive
No prior event experience is required. Training and direction will be provided.
What We're Looking For
A positive attitude and willingness to help
Dependability and teamwork
Attention to detail
Ability to follow set-up instructions and event plans
Comfort performing light physical tasks if desired
Pride in creating beautiful, welcoming spaces
Perfect For
Students seeking volunteer hours
Retirees looking for occasional volunteer opportunities
Families volunteering together
Service organizations and civic groups
Corporate volunteer teams
Friends who enjoy working together on creative projects
What You'll Enjoy
Seeing a historic venue transformed for memorable occasions
Working alongside a fun and supportive team
Learning event and hospitality skills
Contributing to weddings, celebrations, fundraisers, and community gatherings
Making a visible impact in just a few hours
About WMOCA
The Wausau Museum of Contemporary Art brings contemporary visual and performing art to Northern Wisconsin—free and open to all. Housed within the historic Wausau Club, WMOCA also serves as a gathering place for community celebrations, cultural events, and charitable fundraisers that help support our mission.
Whether you're volunteering on your own or with a group, your help ensures every event begins with a welcoming, beautifully prepared space.
A stage. A gallery. A community.
